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eBook

Switching from Paper to Electronic Documents

A guide to universally accessible and trusted PDF documents with Entrust and iText

This ebook aims to provide high-level technical references and recommendations on the digitization process of documents that have been traditionally delivered in paper format.

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PROTECT YOUR PDFs

Seal your digital documents with Entrust Signing Automation Service.


PDF Document Sealing Use Cases by Industry

Healthcare
Banking
HR
Higher Education
Government

Healthcare

The pandemic has significantly increased the need to find alternatives to face-to-face appointments and paper documents delivery. With this digitization of medical paperwork, document fraud is taking a new turn. Automatically sealing PDF documents from the moment they are being generated can help mitigate fraud and abuse.

Common Use Cases:

  • Medical prescriptions
  • Medical certificates
  • Lab test results
  • Patient records
  • And many more

Banking

Customer satisfaction is a crucial indicator of success for banks. Being innovative can really give you an edge, and the industry has never relied so much on digital banking to guarantee business continuity. Adding digital seals to all of your customer-facing banking documents will reinforce confidence and trust in your transactions – and guarantee their integrity.

Common Use Cases:

  • Bank statements
  • Terms and conditions
  • Portfolio performances
  • Yearly results
  • And many more

Human Resources

Many HR documents are used by employees as justification pieces for many life milestones: applying for jobs, getting mortgages, calculating taxes, etc. In today’s world, it’s becoming crucial to ensure that a digital version of a document can be perceived as reliable and trusted as the paper version. A digital seal provides an extra layer of guarantee on its authenticity and integrity.

Common Use Cases:

  • Permanent, temporary, and part-time contracts
  • Performance documents
  • Compensation documents
  • Payslips
  • Management records
  • Exit documents
  • And many more

Higher Education

Distance learning is progressing as students get more and more equipped for online courses. With digital seals and digital timestamping, it’s possible to prove the authenticity and integrity of a diplomas and other digital documents used in educational settings.

Common Use Cases:

  • Diplomas
  • Acceptance letters
  • Submitted papers
  • Students transcripts
  • Completed onboarding forms
  • And many more

Government

Every state and country has to deal with a large amount of official paperwork that citizens need for their life and business activities. With the pandemic accelerating the need for alternatives to face-to-face meetings and paper signatures, a fully digitized citizen experience will need to include digital documents as well, without losing trust in the process. Digital seals carry proof of authenticity and integrity, making them even more secure than their paper counterparts.

Common Use Cases:

  • Tax documents
  • Drivers’ licence documents
  • Certificates
  • Public statistics
  • Bills, laws, and regulation texts
  • Archives
  • And many more

Jay Schiavo

VP, ECS products and markets at Entrust

Jay Schiavo
Podcast

Digital Documentation: Authenticity & Integrity

With the explosion of remote business, we are now digitizing many of our documents and processes. Entrust’s Jay Schiavo explains what new mindset this shift requires, what’s needed to ensure document authenticity and integrity and shares advice for organizations currently making this shift.

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