JOB APPLICANT PRIVACY STATEMENT
Last Updated April 12, 2019
Entrust Datacard Corporation (“EDC”) values its commitment to protect and respect your privacy. This Job Applicant Privacy Statement sets forth how we will use any personal data we collect or that you provide to us as a job applicant.
Personal data is information that identifies you personally, either alone or in combination with other information available to us (e.g., your name or email address). More detail about the types of personal data we collect from job applicants (“Applicant Information”) is set forth below.
What Personal Data Does EDC Collect from Job Applicants
Information you provide to us
We may collect the following personal data from you as a job applicant:
EDC may collect this information directly from you through application forms, CVs or resumes, passport or other identity documents such as your driver’s license, correspondence with you or through interviews, meetings or other assessments.
Information we collect
EDC may also collect personal data about you from third parties such as former employers and employment background check providers, depending on local law. We will only collect this information once a job offer has been made to you. Before we conduct these checks, we will inform you that we are doing so in order to obtain your consent, and to let you know what information will be collected, from whom the information will be collected, and what we will do with the information.
How Do We Use The Applicant Information We Collect
We need to process Applicant Information to manage the recruitment process, assess and confirm a candidate's suitability for employment, and decide whom to offer a job. EDC also needs Applicant Information in order to respond to and defend against legal claims should any arise in the context of the job application process.
In some cases, we need to process Applicant Information to ensure we comply with our legal obligations. For example, we are required to check a successful applicant's eligibility to work in the country in which they are applying before employment starts. We may also be legally required to collect information about an applicant’s disability to determine whether reasonable accommodations need to be made for that individual.
EDC also has a legitimate interest in processing Applicant Information during the recruitment process in order to follow safe employment practices. For example, we may seek information about criminal convictions and offenses where local law allows.
Does EDC Share and Disclose Applicant Information
EDC may share and disclose Applicant Information in the following limited circumstances:
How Long Do We Retain Applicant Information
If your application for employment is unsuccessful, we will hold your Applicant Information on file after the conclusion of the recruitment process in order to build a talent database for potential future recruitment activities. You may withdraw your consent at any time, at which point your Applicant Information will be deleted.
If you are located in the European Economic Area (EEA), we will hold your Applicant Information on file for 24 months after the conclusion of the recruitment process in order to build a talent database for potential future recruitment activities. At the end of the applicable period, or once you withdraw your consent, your Applicant Information will be deleted.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained in line with our Employee Privacy Statement.
How Do We Protect Your Applicant Information
EDC uses appropriate technical, organizational and administrative security measures to protect your personal data from loss, misuse, unauthorized access, disclosure, alteration, and destruction. These security measures are designed to provide a level of security appropriate to the risk of processing your personal data.
Storage and International Data Transfers
The personal data that we collect from you may be transferred to and/or stored at a destination on our servers or our third party servers that is different from the location where it was collected. It may also be processed by staff who work for us or for one of our suppliers in a location different from where the data was collected. By submitting your personal data, you agree to this transfer, storage or processing. We will only transfer your personal data where permitted to do so by law and we will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Job Applicant Privacy Statement. Certain privacy and data protection laws require data controllers to put in place safeguards to protect personal data transferred across borders. To comply with this requirement, EDC has put in place agreements that include the standard contractual clauses recommended by the European Commission to provide adequate safeguards for personal data.
Who is the Data Controller
|Data Card Limited||Forum 3, Solent Business Park, Whiteley, Hampshire, PO15 7FH, United Kingdom|
|Entrust Datacard Denmark A/S||Park Alee 350D, 2605 Brondbyvester, Denmark|
|DataCard, S.A.S||ZAC des Chatelliers, 200 rue Leonard de Vinci, Semoy-45404 Fleury les Aubrais Cedex, France|
|Entrust Datacard Deutschland GmbH||Niederkasseler Lohweg 191, 40547 Düsseldorf, Germany|
|Entrust Datacard Europe S.L.||Parque Empresarial La Finca, Avenida del Club Deportivo 1, Bloque 3, 28223 Pozuelo de Alarcón, Madrid, Spain|
|Data Card Limited||Forum 3, Solent Business Park, Whiteley, Hampshire, PO15 7FH|
|Entrust (Europe) Limited||6Floor, Abbey Gardens, Abbey Street, Reading, Berkshire RG1 3BA, United Kingdom|
What Rights Do You Have With Respect to Your Applicant Information
Depending upon the applicable data protection law in your country of residency, you may have the right to ask EDC for information relating to personal data about you we control and process; to correct, delete, or restrict any active processing of your personal data; to obtain a copy of your personal data in a structured, machine readable format; and to ask us to share this personal data with another controller.
Additionally, you can object to the processing of your personal data in some circumstances (e.g., where we don’t have to process the information to meet a legitimate interest, contractual or other legal requirement). Your right to object to processing your personal data may be limited in certain circumstances (e.g., where fulfilling your request would reveal personal data about another person, or where you ask us to delete information which we are required by law to keep or have other compelling legitimate interests to keep such as for purposes of fraud prevention).
If EDC has collected and processed your personal data with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data on lawful processing grounds other than consent.
What If You Do Not Provide Applicant information
You are under no statutory or contractual obligation to provide personal data to EDC during the recruitment process. If, however, you do not provide the information, we may not be able to process your application or consider you for employment.
Amendments to this Job Applicant Privacy Statement
We reserve the right to amend this Job Applicant Privacy Statement from time to time as our business, laws, regulations and industry standards evolve. Any changes are effective immediately following the posting of such changes on www.entrustdatacard.com. We encourage you to review this statement from time to time to stay informed. Please note that any subsequent application for employment with EDC following changes to the Job Applicant Privacy Statement will be subject to the revised Job Applicant Privacy Statement.
This Job Applicant Privacy Statement is not intended to replace other notices provided by EDC in accordance with national and local laws and regulations. In the event of any conflict between this Statement and other notices required by local law, the notices required by local law will prevail. This Job Applicant Privacy Statement applies to the processing of Applicant Information by or on behalf of EDC anywhere in the world.
If you have questions or concerns about this Job Applicant Privacy Statement or our handling of your personal data, please contact us at [email protected] To opt-out of receiving information about EDC job opportunities, please click here. To submit a Data Subject Access Request, please use our online form. We will do our best to answer your questions and address your concerns. If you are still not satisfied, you may lodge a complaint with your national data protection supervisory authority. The European Data Protection Board authorities can be found here.